Fuel Cards Archives

The Charge Card Revolution: What Fleets Need to Know

Posted on 9th October 2023 | by Simon Pavey

Electric vehicle charge cards are the fuel card for fuel-less vehicles. Much like fuel cards for petrol and diesel vehicles, EV charge cards are a card for charging electric cars and vans, offering EV fleet vehicle drivers a simplified way to charge up and pay for electricity.

In recent news, the UK Government has announced that £400 million is being put into charging infrastructure around the country, a move that will help to facilitate the use of EV for both business and personal use.

With more and more electric vehicles taking to the roads and Net-Zero Carbon targeting more important than ever, EV focused charging solutions are quickly gaining traction. But how do electric charge cards differ from traditional fuel cards? And what benefits can EV fleet drivers and managers expect to gain from utilising EV charge cards to power their fleets?

With EVs becoming increasingly viable for fleet vehicles, fleet managers can benefit from learning more about how these EV charge cards work and how they translate all the benefits of traditional fuel cards to a new format designed for innovative fleets.

What are EV Charge Cards?

The most common type of EV charge card is the RFID charge card, or Radio Frequency Identity Cards. Similar to their fuel-based equivalent and contactless cards, RFID EV charge cards allow you to pay for charging purchases by tapping the card against the charge point card reader.

Electric vehicle charge cards are being used in a similar way to traditional fuel cards more often, and they offer fleet operators a more efficient way to both purchase electricity and manage fleet spending. Like traditional fuel cards, EV charge cards can be tied to specific brands or available for use at a range of charge point providers.

EV Charge Card benefits

With an EV charge card, holders can benefit from electricity savings, and access to a wide range of charging stations across the UK and can even offer savings on traditional fuel, making them a useful choice for hybrid vehicles too.

You’ll find many EV charge cards offering access to up to 10,000 charge points across the UK, with access to rapid charge points too, making them a great choice for fleets requiring efficiency when refuelling. Charge cards for electric vehicles can offer savings per kWh that quickly add up, and with reduced costs through efficiency and less consumption fleet managers will quickly see the economical benefits of introducing both EVs and EV charge cards to the fleet.

Accompanying tech helps make this renewable fuel even easier to get a hold of, with many EV charge cards coming with apps and fobs for efficient charge point location and recharging, helping you streamline your fleet even further. Fleets can also benefit from discounts on food and drink with cards like the Shell EV Charge Card, making it as easy to refuel your drivers as it is to recharge your EVs.

Where can I use my EV charge card?

Regardless of what brand of EV charge card you opt for, working out where you can use it will follow a similar method.

Petrol stations increasingly offer electric vehicle charging points, so finding charging points is getting increasingly easy. If you want to plan ahead and ensure your EV charge card is accepted at a petrol station before you stop, you can use tools like your card brand’s app. These handy tools will help you plan your trips around compatible charge point availability, often with useful map formats.

Do you need a card for EV charging?

You don’t need a charge card in order to power up your EV, often you can still pay by card for electricity for your vehicle, but the benefits of an EV charge card shouldn’t be shrugged off. For managers of expanding EV fleets, keeping a handle on admin costs and being able to manage fuel expenditure efficiently and effectively is crucial – and this makes the right EV card an invaluable tool to have in your arsenal.

Having a suitable EV charge card for your fleet drivers to use not only helps you to reduce the administration associated with refuelling fleets but could also unlock a host of benefits that could have your fleet saving time and money.

How can Fuel Card Services help?

If your fleet is making the switch to EVs and hybrid vehicles, now is the time to consider your fuel card options. Our team of experts are on hand to help you choose the EV charge cards that suit your fleet’s needs, so don’t hesitate to get in touch for bespoke support.

Prepaid fuel cards explained

Posted on 26th August 2022 | by Simon Pavey

Saving on receipts and bothersome admin, fuel cards offer a more efficient way for fleet drivers to pay for fuel. ‘Prepaid fuel card’ is a common name used to describe a standard fuel card, which applies to all of the cards in the Fuel Card Services range.

These types of cards work just like a credit or debit card, and offer a range of benefits for both fleet drivers and managers; simplifying the process of refuelling and increasing the efficiency of fuel repayment.

How do prepaid fuel cards work?

For fleet operators and drivers who are new to fuel cards, there may be some confusion as to what constitutes a ‘prepaid fuel card’. In truth, fuel cards don’t quite operate on a traditional consumer prepayment model whereby you put a specific amount of cash onto a card and spend it at the fuel station.

Instead, all fuel cards in our portfolio get fleet drivers access to discounted fuel costs at the pump. All a driver must do is swipe the fuel card at a petrol station, just as how they would with a debit card, and instead of paying out of their own pocket, they’ll pay out of the business bank account – but with access to heavily discounted, pre-negotiated fuel costs.

Benefits of a prepaid fuel cards

Prepaid fuel cards offer fleets and fleet managers an increased level of control and organisation, making refuelling hassle free and more affordable. Additional benefits include:

Control over funds

Fleet managers can control the amount available on prepaid fuel cards, offering increased control on expenditure and an opportunity to save money.

Additionally, all fuel card expenditure can be tracked via one dashboard, meaning it’s easier to monitor expenditure at scale. This can be crucial when businesses rely on seasonality, and must scale up operations quickly to meet growing demand.

A fixed weekly price

Prepaid fuel cards give users access to fixed weekly fuel prices, often set at a competitive rate.

Efficient administration

Increased control provided by prepaid fuel cards means feet managers can exercise a higher level of control over fuel spending, and a streamlined payment process saves time spent organising receipts and expense repayments.

How are prepaid fuel cards beneficial to fleet drivers?

For fleet operators, prepaid fuel cards offer an opportunity to reduce clutter, both physical and administrational, from the working day. Fleet drivers using a prepaid fuel card no longer need to collect fuel receipts or submit for payback. Instead, by spending within allotted amounts set on prepaid fuel cards, fleet drivers can focus on getting from A to B.

Additionally, there’s a safety benefit to fuel cards. Drivers can avoid carrying cash at petrol stations, and the automated payment process reduces the chance of fraud.

How do I know this week’s fixed price?

Fuel Card Services customers will have the next week’s fixed fuel prices sent to them via email. This means that customers can decide whether it is cost efficient to fill up now or wait until next week.

Why do prepaid fuel card prices change weekly?

Changes to the fixed price each week is reflective of the fluctuations in the international oil market. Prepaid fuel cards offer competitive pricing, meaning you are still likely to save on fuel using a prepaid fuel card than having fleet drivers pay for fuel as a business expense.

Fuel card suppliers

With fuel cards gaining popularity as a means of saving money on fuel and time on administration, as well as offering perks and benefits, more and more suppliers are offering prepaid fuel cards. What this means for fleet management is a vast amount of choice.

With a host of suppliers offering a range of different types of fuel cards, our portfolio comprises some of the largest providers in the UK.

Browse our full range of fuel cards, or get in touch with a member of our team who will find the best card for your business.

Tips for Managing Fleet Costs

Posted on 19th August 2022 | by Simon Pavey

Whenever an entire industry faces significant challenges, it’s often the case that the same number of businesses must now compete for a smaller pool of contracts or customer expenditure. This rings particularly true for the UK’s fleet industry, which in 2022 is:

Suffering from a driver shortage.
Facing legislative and practical challenges with important and exporting goods.
Seeing the highest fuel prices ever recorded in the UK.
Looking to tackle uncertainty as customer spending is hindered by a cost of living crisis and rising inflation.

Consequently, it’s absolutely pivotal that SMEs competing within this space do everything possible to tighten up finances and cut back on unnecessary costs.

We’ve produced a complete guide to fleet financing which covers all these elements in depth, however this article will showcase our favourite tips that we feel can help fleet operators become more efficient with expenditure.

1. Use software packages

The fleet industry is built upon technology, with a range of fantastic products entering the market each year. However, telematics is the most fundamental technology package all fleets should be investing in.

An advanced telematics suite can help you track driver mileage, enable maintenance scheduling, automate vehicle safety check recordings, and much more – all through a centralised database that makes reporting on and analysing insights easy and efficient.

If you’re looking to make efficiencies, you won’t get far without first having valuable data to access- so telematics is a crucial starting point that enables cost savings in the long run.

2. Integrate your software packages

Rather than having a set of standalone technologies that require intensive training and separate platforms to operate, it could be worth investing in a technology stack for your fleet business that integrates with one another.

By synchronising your databases, for example linking telematics to your mileage tracking and vehicle insurance software, you could save yourself time that would otherwise be spend traipsing through hefty spreadsheets.

3. Outsource financial management

Adopting a third-party accountancy package could be worth considering for commercial fleets, and there are a range of options in market to suit accountants of all proficiency levels. These could help your business monitor cash flow, and enable you to forecast for the upcoming weeks, months, and years – which could be essential to business planning for those that are looking to electrify their operations.

Some of the key obstacles facing SME fleets in the coming years that may be assisted through refining financial processes include:

Keeping competitive on the technology front.
Transitioning to electric fleet vehicles.
Decarbonising fleet operations and infrastructure.

4. Reduce your fuel costs

Perhaps the most significant expenditure facing any commercial fleet is fuel, which is why it’s imperative that fleets do whatever possible to reduce fuel expenditure.

Driving down fuel costs is most easily achievable through investing in a discount-based solution that drives the cost of fuel down at the petrol pump. A commercial fuel card can enable this saving mechanism, and is a worthy consideration for any businesses with any number of vehicles.

5. Talk to your drivers about fuel efficiency

If you’re looking to see a marked improvement over time in driver-related metrics, then having an open and honest conversation about how efficiencies can be made is likely a good starting point.

For example, your drivers may be interested in learning more about hypermiling and how they could optimise every aspect of their daily driving to minimise fuel usage. Alternatively, you could look to test their knowledge of route planning and the likes in a constructive and friendly way; leaning on their expertise and route knowledge where possible.

Proper car maintenance can also improve fuel efficiency, as tyres that are evenly pumped to a good standard require less fuel than those that have minimal tread or sub-par PSI.

One final tip from the team at Fuel Card Services is to keep an eye on how your main competitors are refining their processes. It’s possible that businesses who are at the cutting edge of technology and quick on the uptake could seize small advantages when it comes to cutting costs – which can have a significant impact over time.

How can Fuel Card Services help?

At Fuel Card Services, we aren’t equipped to solve the global fuel crisis, however we do have many years of expertise in providing UK businesses with our market-leading range of the best commercial fuel cards.

Our suite of cards encompasses all major UK brands, with coverage across the country. Beyond saving up to 10p per litre, you’ll also save a great deal of time with HMRC approved invoices – no more holding on to receipts!

Get in touch with our experts to find out more about fuel cards – the smart way to manage your fuel and fleet costs. Or browse our suite of fleet services – which include advanced telematics systems.

Fuel Cards for Self Employed People, Sole Traders & Start-ups

Posted on 8th July 2022 | by Simon Pavey

With fuel costs eating up a sizeable chunk of business expenditures, we know how important it is for individuals who are self-employed, sole traders or own start-ups, to find opportunities to save money where possible. The right fuel card can help you take control of your business’ fuel costs, ultimately saving you time and money.

What is a fuel card?

A fuel card, also known as a fleet card, is a payment card used exclusively for fuel purchases and, sometimes, other vehicle-related expenses such as maintenance and repairs. These cards are typically issued by fuel companies or financial institutions and can be used at specific fuel stations or networks.

How does a company fuel card work?

First, the employer selects the type of fuel card they want for their business. After ordering the cards, they can assign each one to a driver in their fleet. Each driver can then use their fuel card whenever they fill up for work.

Employers benefit from savings across their fleet and can control company accounts with an online management tool.

The cost of fuel cards depends on factors such as fleet size and vehicle types. Some cards have an annual fee, while others are free to order. With Fuel Card Services, all information is transparent from the start, allowing you to maximise savings without hidden fees.

Types of fuel cards

Our fuel cards provide self-employed individuals with convenience and control, helping to save money, simplify administration, and streamline payment processes. Depending on your needs, you can choose to use one fuel card or opt for a combination to gain wider accessibility to fuel stations.

Fixed weekly price cards

Every litre of fuel bought on this card is charged at a fixed price throughout the week. This ensures competitive pricing, helps manage finances without fluctuations, and keeps you in control of overall fuel costs. These cards can be used at branded sites like Shell and BP or supermarket forecourts.

Pump price cards

With this card, you pay the price displayed at the pump each time you buy fuel. This type of card offers transparency and is widely accepted for petrol and diesel across the UK. For the self-employed, this type of fuel card is convenient and simple to use.

Fuel card benefits

Reducing the fuel bills is not only an option for large conglomerates or even SMEs for that matter. Sole traders can also benefit from purchasing a fuel card which could prove helpful when covering any substantial mileage.

Some of the ways in which a fuel card could prove beneficial include:

Save up to 5p per litre on national average pump prices
Save up to 10p when using our extensive motorway pump networks
A dedicated account manager
Zero liability insurance available with Card Protect
Interest-free credit
Online account management – MyFleetHub
MPG & CO2 emissions reporting
Online application

Click here to browse our range of fuel cards!

Considerations: What are the main fuel card payment tariffs?

There are two main tariff options to be aware of pump prices and fixed prices.

Pump prices

You pay the amount shown on the pump, which can fluctuate daily. Your fuel card may offer discounts at different fuel stations.

Fixed prices

These are set prices that are fixed weekly and locked in for that period, making it easier to plan your costs.

Why explore a fuel card as a sole trader?

With the industry’s widest range of commercial rate fuel cards at your fingertips, covering every major brand, we’re perfectly positioned to help you to find the right card to drive down your costs on each and every mile you drive.

Sole traders enjoy our fuel cards primarily due to the improvement they can offer to your bottom line, and the easy and flexibility with which you can enjoy these benefits. Choosing the right fuel card can prove to be a challenge, but with bespoke support available from our team, and our handy card picking tool, we’re confident that you’ll discover a fuel card that offers you attractive fuel cost savings and useful added benefits, however you operate.

Before we take a look at the specific fuel cards that sole traders tend to love, it’s key also to acknowledge how fleet services can also help improve efficiency.

Sole trader vehicle servicing support

Keep your fleet running smoothly with cost-effective vehicle servicing, maintenance, and repairs through our MyService.Expert offering. With pre-negotiated rates from thousands of garages nationwide, our pay-as-you-go service can simplify your fleet maintenance and ensure you don’t break the bank when you run into a maintenance issue during your travels.

Servicing costs are amongst the most challenging aspects of conducting business mileage as a sole trader, but let’s take it back to fuel and look at the key fuel cards you may want to consider.

The best fuel cards for self employed people, sole traders & start-ups

So, which fuel cards are the most applicable to the self-employed? Based on our existing customer base, some of the most popular fuel cards amongst sole traders include:

Texaco Fastfuel – a popular fuel card amongst sole traders and businesses with a mixed range of vehicles. The Texaco network gives drivers great coverage across the UK, and offers a competitive fixed price on both diesel and unleaded.
BP Plus – a great card for businesses using a mix of diesel and unleaded. BP are a well known, trusted brand and have great coverage across the UK with 70% of motorway sites. The BP Plus card gives holders access to over 3,400 filling stations, including BP, Esso, Texaco and participating Gulf sites.
Shell One – the largest fixed price card available on the market and covers over 7,000 stations including Shell, Texaco and Morrisons. With this card, drivers can even save up to 10p per litre on diesel at Shell motorway sites.

Choosing a fuel card

Choosing the right fuel card can be an important decision to make for your business. Fuel cards make fuel management efficient and less time-consuming – allowing you to manage your expenses whilst keeping your personal and business finances separate.

There are a number of factors that need to be considered when contemplating which fuel card is right for your business needs. These include:

Location

The most appropriate fuel card will depend on the location of where you travel and which fuel stations are close by, as this will reduce the time you spend finding an alternative place to refuel.
If your business travels take you all over the UK, then a multi-network card would be well suited to you as you’ll have thousands of fuel stations to choose from. Our handy site locator also helps you to plan routes, allowing you to check which sites accept your fuel card before you start your journey.

Price

For the self-employed, deciding between a pump price fuel card and a fixed price fuel card can be difficult. Fixed-price cards can be beneficial if you consume high fuel volumes and want to reduce your expenses. Pump price cards, on the other hand, offer greater flexibility regarding where and when fuel can be purchased, as you can choose from a wide network of fuel stations.

Fleet requirements

Type and number of vehicles that self-employed people use can vary, meaning that we must evaluate your needs on an individual level. If you regularly use HGVs then you’ll need a fuel card that can be used at stations. We also have different fuel card options available for petrol vehicles.

Click here to read more about choosing a suitable card for your fleet.

Find and apply for the best fuel card with Fuel Card Services

For a tailored quote and an informal chat with our friendly experts, get in touch with the team and we’ll help you explore your options for driving down costs.

Best Fuel Card for Small Business

Posted on 22nd June 2022 | by Simon Pavey

Here at Fuel Card Services, we believe that small businesses should be able to enjoy and benefit from the savings and free account management perks that large fleet operators enjoy.

That is why we are pleased to offer all UK businesses competitive rates for diesel and petrol, accessed through thousands of filling stations across the country.

What is a fuel card for a small business?

A fuel card, also known as a fleet card, is a payment card used exclusively for fuel purchases and sometimes other vehicle-related expenses like maintenance and repairs. Issued by fuel companies or financial institutions, these cards are accepted at specific fuel stations or networks.

For small businesses, optimising cash flow and managing expenses efficiently are significant challenges, especially amid rising inflation, staffing shortages, and increasing fuel prices. Fuel Card Services aims to alleviate the burden of handling fuel costs by providing fleets access to pre-negotiated fuel rates at garages across the UK.

How does a company fuel card work?

First, the employer chooses the type of fuel card that best suits their business needs. After ordering the cards, they can assign each one to a driver in their fleet. Each driver can then use their assigned fuel card whenever they refuel for work.

Employers benefit from savings across their fleet and can control company accounts with an online management tool.

Types of fuel cards for small businesses

Our fuel cards provide businesses with convenience and control, helping to save money, simplify administration, and streamline payment processes. Depending on your needs, you can choose to use one fuel card or opt for a combination to gain wider accessibility to fuel stations.