Fleet of parked HGVs with trailers

The benefits of HGV fuel cards

Anyone who manages a fleet will know how quickly fuel costs can add up. But this is a particularly important concern for operators of heavy goods vehicles (HGVs). These vehicles tend to spend longer on the road and travel greater distances than cars and vans. This means more fuel consumption and higher bills.

Therefore, it’s vital your use of fuel is as efficient as possible. And this is where having a dedicated HGV fuel card can come in. These services not only save your business money by providing a discount every time you fill up, but also save time as well.

While there are a range of fuel cards available, you need one that’s specifically tailored to the needs of HGV operators. So what should you know about these services, and how can you find the best HGV fuel card?

The unique needs of HGV operators

HGVs have very different needs to other fleet vehicles. As they are obviously much larger than cars and vans, this needs to be factored into activities such as route planning and refuelling. There may be more restrictions on where you can and can’t go, for example, which means careful preparation is a must.

You need HGV-friendly facilities that can provide easy 24/7 access. For instance, you may need to ensure you’re using fuel stations with high canopies, high-speed pumps and wider turning circles designed specifically for these vehicles.

HGV drivers will typically have to stick to set routes and often have tight deadlines to maintain. Therefore, every mile they have to divert from this to find fuel is wasted time and profits.

Why choose an HGV fuel card

Man filling up an HGV with diesel

Having an HGV fuel card means many of these issues are taken care of. These services ensure you always have access to fuel at suitable locations at competitive pricing. What’s more, you won’t have to worry about things like fluctuating fuel prices, as many cards offer fixed prices, or can quickly alert you to any changes.

However, these are far from the only benefits of an HGV fuel card. Other advantages may include:

  • Bigger savings at HGV-friendly sites
  • Fuel management reporting tools
  • Improved security – no unauthorised payments
  • Instant email notifications on price changes
  • Easy online account management
  • Rewards for other discounts
  • Simple, interest-free payment terms
  • Quick, HMRC-approved invoices

The exact benefits on offer will differ from card to card. Therefore, it pays to do your research and take expert advice to find one that’s right for you.

Finding the best HGV fuel card

All the UK’s major fuel brands offer fuel cards designed for HGV use. Many of these are mixed cards that can also be used to fill up other vehicles with petrol and diesel, while others are restricted only to HGVs. Among the most popular HGV-friendly fuel cards are:

  • BP Bunker Fuel Card
  • Shell CRT Fuel Card
  • Texaco Fastfuel Card
  • Keyfuels Fuel Card

Finding the best HGV fuel card can be challenging. You may not need all the benefits a certain card provides, for instance, while the routes you travel may mean one particular brand’s stations are more conveniently-located than others.

For many firms, coverage will be a key concern. However, it’s important to look beyond the headline figures. For instance, a particular card may boast availability at thousands of sites, but you need to know how many of these will be suitable for HGVs.

If you’re doing a lot of motorway driving, for instance, BP’s Bunker card has the UK’s most extensive network. It offers access to 77 motorway sites, compared with 53 for Shell CRT. However, the Shell card can be used on the M6 toll and lets your drivers collect Go+ rewards that can be used on food and hot drinks as well as fuel.

Selecting an HGV fuel card provider

Customer service agent with headset at computer

It’s not just the fuel card itself you should think about. You also need to ensure you’re selecting the right fuel card provider. You need a service that understands the unique needs of your business and can help you find the best HGV fuel card.

A good provider offers more than just access to cheaper fuel. You’ll also benefit from a dedicated account management team who will be available to answer any queries or issues you have.

Providers with proven customer service and a deep understanding of your business ensure that however large your HGV fleet is, you can find the right solution to cut your fuel costs.

To find out how Fuel Card Services can help you, get in touch with our team today, and see which HGV fuel cards would be best for your business.

Man with fuel card opening fuel tank of his car

When did you last review your business’ fuel card deal?

Not reviewing the service providers your business uses is an easy habit to fall into. When you’re already busy with your day-to-day tasks, checking if you’re getting the best deal from your current provider falls to the bottom of your already lengthy to do last.

But when did you last review your fuel card deal? When you are thinking about your company’s current deal, there are a few things that you need to think about.

How much money can I save?

First and foremost, the big question you should be asking yourself is how much money will this save the business? When buying a product like fuel that has frequent price changes, it’s important to make sure that your supplier is keeping to the deal they promised you.

By comparing deals by fuel card providers, you can compare how your current deal stacks up against other providers. Some providers fix the price of fuel to below that at the pump, while others pass on savings made by sourcing their fuel from competitively priced suppliers, so each provider will present different savings.

Many fuel card accounts also let you generate reports, or download your fuel usage data for custom reporting, so you have all the information you need to analyse expenditure and avoid fuel fraud.

How convenient is my fuel card?

Shell filling station on side of the road

The price you pay at the pump might not necessarily be the only thing you’re concerned about when considering a fuel card. The convenience your card offers you should also play a big part in making a decision.

Each card offers varying coverage throughout the UK, and one may be more suitable than others depending on your business’ needs. For instance, the Allstar One fuel card offers the widest coverage and is targeted at customers who value convenience over price, with access to over 7,600 sites across the UK, including 120 motorway sites, ideal for cars and LCV fleets.

Whereas, the Shell CRT card has access to over 1,000 sites at all Shell-branded service stations, but has fixed weekly prices, with no regional price difference. This card is recommended for HGVs and LCVs and it is ideal for HGVs and LCVs travelling on motorways and main roads.

Comparing the level of convenience your card offers you with other fuel cards that are available is an important part of making a decision when reviewing your business’ current deal. Use our comparison page to find out what coverage is offered by our range of fuel cards.

What other benefits does my current card offer?

Some cards offer a range of benefits that may be useful to you and your business, such as supermarket loyalty points. Purchases made with some fuel cards are eligible for loyalty points such as BPMe, Shell Go+ and Tesco Clubcard. Simply present the appropriate loyalty card when paying for your fuel and the points will be added to your account.

Many cards don’t just offer savings on fuel, but managing servicing, tolls, expenses and much, much more. So, remember to review the added benefits that your current fuel card offers you against that of other providers.

Whether you’re running small business with a single vehicle, or a large national business with a fleet of vehicles, be sure to take the time to review your current fuel card to ensure you’re getting the best deal. You might find that there’s options out there better suited to your business.  To find out more about the range of fuel cards we have available and which ones would work best for your business needs, contact us today and one of our expert team will be happy to help.

Man using fuel card

What can I buy on a fuel card?

Fuel cards are essentially credit cards that are limited to fuel-related payments only. However, fuel cards offer more than just a payment method. The purchase restrictions provide businesses a much safer option compared to credit cards. For further information, check out our piece on the differences between fuel cards and credit cards. Below, we have answers for ‘what can I buy on a fuel card?’:

What can I buy on a fuel card?

Firstly, fuel cards are most recognised to purchase what their named after: fuel. As fuel cards are primarily used by driver’s mid-route, they are a convenient method so drivers don’t have to worry about having a way to pay for fuel with their own money or petty cash.

Secondly, some fuel cards allow you to buy additional items. These can include lubricants and oils, AdBlue, car washes, and other vehicle shop goods. Moreover, some fuel cards can be used to pay for toll road charges. This is a great way to save time and hassle for drivers, and to limit the amount of cash drivers need to carry on their person.

Keeping your finances safe

When using a fuel card, you are limiting any risk of fraudulent transactions. This can prevent any untrusted individuals who may have got hold of your fuel card(s).

Also, fuel cards can be assigned to specific drivers or vehicles, and can be restricted with a daily spend. This can help you monitor your budget and stay in control of your fuel spend.

If you’re interested in discussing fuel card options, you can get in touch with our experts here at Fuel Card Services.

Woman using My Fleet Hub

My Fleet Hub: Our online fleet management portal

Whether you have an entire fleet or a handful of vehicles, managing costs, compliance, maintenance, emission control, duty of care, and admin can be challenging and time consuming.

Fleet managers and drivers today face a growing number of issues from rising fuel and maintenance prices to overwhelming regulations, duty of care, and paperwork. With Fuel Card Services, however, you can manage everything fleet all under one roof.

What is My Fleet Hub?

My Fleet Hub is our fleet management portal that allows you to manage your fuel cards 24/7, part of our range of additional fleet products. In addition, My Fleet Hub gives you access to manage our range of fleet maintenance services, including vehicle tracking, mileage counting, fleet servicing and repairs, and vehicle checks.

Screenshot of My Fleet Hub invoicing tab

The one-stop solution for all your vehicles

As mentioned above, My Fleet Hub encompasses every aspect of fleet management. With access to an indispensable range of integrated services, each product is developed to make each vehicle simpler, safer, and cost effective to manage and use.

Below, we have listed what products are available on My Fleet Hub and how they can be beneficial to your business.

Control fuel card costs

From individual pump discounts to weekly fixed pricing, we save thousands for businesses every day. Moreover, we don’t incur transaction charges on our fixed price fuel cards. So, here are some of the tools you can use to help manage your fuel cards:

Manage cards

On My Fleet Hub, you can manage all of your fuel cards from any supplier.

Card transactions

Also, you can view up to 2 years of card transactions, which are downloadable by individual or card.

Reports

Detailed reporting is available on fuel purchases and anomalies, as well as automated drawing reports.

Invoicing

Furthermore, you can view and download up to six years of stored invoices and statements on the portal.

Pump locator

Lastly, on My Fleet Hub you can find a driver’s nearest refuelling point and avoid unnecessary detour and costs.

Save miles with Tele-Gence

Tele-Gence is a telematics platform that delivers intelligent fuel management by integrating fuel card and live tracking data. Therefore, it offers in-depth reporting in pump pricing, driver behaviour, fuel fraud, vehicle tracking, and more.

In addition, our telematics platform is on accessible on My Fleet Hub, and takes seconds to log on.

Save vehicle maintenance costs with MyService.Expert

Keeping on top of servicing and repairing for one vehicle can be hassle alone. Multiply that to several vehicles in a commercial fleet and it can become a lot to manage.

MyService.Expert gives drivers and managers easy access to a network of garages that offers competitive savings on vehicle servicing, maintenance, repairs, and MOTs.

On My Fleet Hub, you can view all maintenance invoices, monthly reports, and vehicle service histories. All costs are approved online through our portal using a secure online system for added protection.

Reduce mileage expense claims with MileageCount

Tracking mileage can be daunting. Accounting for each journey takes time, can be inaccurate, and risks non-compliance with HMRC.

MileageCount tracks every mile of every journey in any vehicle accurately, reliably, and effortlessly. Integrated software makes mileage expense claims easy to submit, and you can view everything on My Fleet Hub.

Get peace of mind with MyDriveSafe.Expert

Carrying out daily checks to ensure vehicles are safe is the duty of every driver, and the responsibility of ever manager. It couldn’t be any easier with the MyDriveSafe.Expert app.

MyDriveSafe.Expert gives drivers a simple, comprehensive range of checklists, covering almost all vehicles and compliance with constantly-updated safety standards – all from a free app. In addition, it gives fleet managers the ability to track checks easily from anywhere.

Also, for £1 per driver per week for access to the portal online, MyDriveSafe.Expert helps speed up administration, record the time taken to perform checks, create incident reports, and produces a clear audit trail.

What next?

To conclude, My Fleet Hub is our answer to help businesses fleet management seamlessly with every tool in one platform.

So, if you are interested in any of our products mentioned, get in touch with our team of experts.

Image of a toy car alongside a financial statement with a stack of coins in the background

Fuel cards and tax: Avoid unnecessary expenses

It’s important to understand how employee perks or benefits impact your tax liabilities. That said, we realise this can be a complicated subject.

Fuel cards are a fantastic way to simplify the management of fuel expenses and to save time and money. However, you need to make sure you’re aware of any tax you’ll need to pay.

Are fuel cards a Benefit in Kind?

Image of a hand holding a fuel card outside a forecourt with filling pumps in the background

A Benefit in Kind is any benefit received by an employee that is not included in their salary. This includes everything from cash bonuses to company cars, paid parking spaces to providing external childcare. The government will tax these perks.

Use of a fuel card for business purposes is not classed as a taxable benefit. That said, if a person uses the card to cover the cost of the fuel for personal travel, the company is liable to tax charges. In this case, the business must pay users’ National Insurance contributions on the value of the fuel being used for personal use.

How to minimise your tax liability

As we’ve mentioned, there are some potential tax implications that users of fuel cards need to be aware of. However, with proper planning, any unnecessary costs can be avoided.

The type of travel by cardholders is key. For example, buying fuel for travel to and from work is classed as personal travel, but paying for fuel to carry out a work delivery is not.

Should an employee use their fuel card for private mileage, this creates a tax burden for both the business and the individual. For the business, VAT can only be reclaimed on fuel expenses for business purposes.

As a result, you must pay VAT on fuel if an individual uses their company fuel card for non-business travel. Similarly, those who use a fuel card for private mileage face a variable fuel benefit charge based on several factors, including the type of fuel and CO2 emissions of their vehicle.

Because of this, you must keep clear records on business and private mileage for all fuel card users. HMRC requires this information to ensure you are meeting your tax liabilities.

Avoid paying unnecessary tax with fuel cards

Image of a set of car keys, a calculator and loose change on a desk

Simple ways to avoid unnecessary tax are:

  • Employees refrain from using fuel cards for personal travel, or
  • Employees pay back any fuel card expenditure for private use to the business

Ultimately, it’s your decision as to how your employees use their fuel cards. However, setting out a clear usage policy is important. Make it clear what the allowed behaviours are, and ensure cardholders are sticking to the rules.

At Fuel Card Services, we want you to enjoy the benefits of using fuel cards without the headache and cost of unnecessary taxation. A major benefit we offer is the provision of HMRC-approved invoices.

We combine all transactions for cardholders into a single monthly invoice. It saves your finance team the effort of going through expense receipts from staff, while also saving users time and out-of-pocket expenses at the pump.

If you’re interested in the many benefits of fuel cards, you can choose from our wide range of products. We offer all of the biggest brands – Shell, Esso, BP, plus many more. As a result, we’re sure you’ll be able to find the one that’s right for you.