Category: Vehicle Tracking

In today’s fast-paced business environment, managing a fleet of vehicles efficiently is essential for reducing costs, improving safety, and enhancing overall productivity.

Our Tele-Gence Telematics service offers a comprehensive solution for tracking all vehicles and assets 24/7.

With advanced tracking technology, real-time alerts, and detailed reporting, Tele-Gence provides businesses with the tools to manage their fleet securely and efficiently.

Learn more about our telematics packages here.

Why your fleet needs telematics

This section will discuss why telematics are crucial for fleet car management.

1. Improved fleet security

Vehicle theft can be a major concern for fleet owners. The ability to track your vehicles in real-time offers peace of mind, knowing that you’ll be immediately alerted if your vehicles are moved outside of designated hours or if their trackers are tampered with.

Tele-Gence’s advanced tracking system includes features like geofencing, which allows you to create virtual boundaries around your vehicles or assets. You will get a notification should they move out of these pre-set areas, which secures them against unauthorised use or theft.

Besides this, our asset trackers are designed to be hidden and tamper-proof to prevent thieves from even locating and removing them before the theft of a vehicle or asset.

Discover why this is so important in our UK fleet crime article.

2. Improved fleet visibility

Tele-Gence always ensures visibility regarding your fleet. Our telematics system lets you see where your vehicles are, what they are doing, and which driver is closest to a new job or location.

Such insight is vital in optimising route planning, reducing downtime, and making sure deliveries or service calls are on time. It will enable you to track all your vehicles from one central platform and save you from wasting time and energy checking each of them individually.

If you want to find out more about vehicle tracking, view our fleet tracking services.

3. Easy fuel card integration

For those already utilising fuel cards, seamless integration is assured with Tele-Gence.

This allows the fleet manager to receive alerts on fuel fraud and actual miles per gallon reports for potential issues like inefficient driving habits or underperforming vehicles.

In addition, gaining accurate MPG reports is important for industry accreditations such as FORS, making it easier to maintain compliance and demonstrate your fleet’s environmental efficiency.

 

How Tele-Gence fleet telematics works

Tele-Gence’s telematics system is designed to be user-friendly and flexible, making it easy to integrate into your existing fleet operations. Here’s how it works:

1. Choose the right fleet system package

Tele-Gence offers multiple competitively priced packages to choose from, depending on what is best for your fleet and your budget. Whether you’re a sole trader with a van or a full-scale fleet, we have a solution for you.

2. Fleet tracker installation

Next, after choosing a suitable package, our engineers will pay a visit to your location for tracker installations in the vehicles. For added convenience, we also provide self-installations that let you install trackers at your own pace and according to your timing.

3. Track and monitor your fleet data

Once installed, you are ready to start monitoring your fleet through the Tele-Gence Online Portal.

The web-based platform includes location tracking in real-time, notifications regarding odd activities or behaviours, driver behaviour ratings, and comprehensive reporting.

An intuitive all-in-one device for having absolute control over the operations of your fleet for security enhancement, cost reduction, and efficiency maximisation.

 

Key features of Tele-Gence fleet telematics

The Tele-Gence platform offers a suite of features that ease the operational workload on fleet management and ensure more efficiency.

Some of these features include:

1. Real-time tracking of vehicle location

Using Tele-Gence, each vehicle in your fleet can be tracked in real-time. This feature is extremely valuable for delivery schedule management, dispatching of vehicles to the nearest job, and ensuring drivers are where they need to be.

2. Driver behaviour monitoring

Tele-Gence helps in tracking drivers’ behaviour through detailed scores that are factored by cases of speeding, harsh braking, cornering, and accelerating.

Through this feature, you can set thresholds of tolerance and track the performance scores across your fleet.

Driver behaviour monitoring enhances safety and will hence help you to understand where drivers need to adjust their performances to reduce fuel consumption and lower accident rates.

Still wondering how can efficient driving reduce fuel costs? Our blog can help.

3. Geofencing and alerts

Set geofencing virtual boundaries for your vehicles or assets. If any asset or vehicle moves out of these zones, you get an immediate alert.

The feature is particularly useful in delivery monitoring, ensuring the assets are not moved out of the designated areas, and preventing unauthorised after-hours use of vehicles.

4. Dashcam footage and incident monitoring

With Tele-Gence, you will be able to install connected dashcams in your fleet vehicles. These cameras capture visual evidence of incidents to help you understand exactly what took place during a collision or other event.

Whether it is an at-fault accident or a case of reckless driving, this footage from the dashcam will provide your business with irrefutable evidence that could protect your business and increase driver accountability.

5. Customisable reports and data insights for fleet system telematics

Tele-Gence has designed a configurable suite of reports that can be delivered directly to your inbox on a scheduled basis.

From fuel usage and mileage to driver performance and maintenance reports, the platform allows detailed analysis of your fleet data.

Analysing these insights should provide the ability to realize trends that could help improve operational efficiencies and reduce unnecessary costs.

 

Integration with fuel cards

For companies currently using fuel cards, Tele-Gence can easily integrate to provide further and more sophisticated insights into fuel usage. The integration allows you to:

Fuel fraud alerts

Receive notifications if the fuel card is used in a location that does not match the GPS coordinates of the vehicle for fraud detection and prevention in fuel.

MPG reporting

Get correct reports regarding your fleet’s fuel efficiency. This data is a real treasure in finding the worst-performing vehicles to improve or alter driving behaviour.

 

Solutions tailored for each business

Tele-Gence knows that no two fleets are identical. That’s why we provide customisable packages, which offer much more than mere vehicle tracking.

Whether you want hardwired trackers, self-installation options, or cameras, we tailor these into a solution that fits your particular business needs.

Be it expensive assets or employee behaviour, Tele-Gence brings total visibility and control.

Protect and optimise your fleet with a Fuel Card Services telematics system

Contact us today and learn more about how Tele-Gence can transform your fleet management.

In today’s business landscape, the significance of sustainability has evolved from a mere trend to a fundamental component of strategic planning, especially for companies managing fleets of any scale.

As global industries increasingly acknowledge their environmental responsibilities, fleet telematics has emerged as a vital tool in shaping the future of sustainable fleet management.

This detailed exploration outlines the multifaceted benefits of fleet telematics, emphasising its role in fostering a more sustainable future for businesses.

What is sustainable transport through telematics?

Fleet telematics plays a crucial role in minimising the environmental impact of fleet operations.

With growing global attention to climate change, organisations utilising fleet vehicles (a technology that uses GPS tracking and onboard diagnostics (OBD) to monitor a fleet of vehicles in real-time) are challenged to implement technologies and practices that effectively reduce their carbon footprint.

Read more about what telematics is.

Fuel Card Services telematics solutions provide actionable insights and innovative tools that help fleets comply with environmental regulations while promoting sustainable practices.

Moreover, the integration of artificial intelligence within these telematics systems enhances predictive capabilities, further supporting sustainability initiatives.

Fleet telematics and fuel efficiency

One of the most significant advantages of fleet telematics is its ability to optimise fuel consumption and thereby decrease carbon emissions.

By utilising advanced routing algorithms, telematics systems ensure that vehicles are directed along the most efficient routes, which significantly reduces unnecessary travel distances. This optimisation translates to lower fuel usage and a decrease in harmful emissions.

Reduced car idling

Additionally, telematics can identify and address excessive idling, an often-overlooked contributor to fuel waste and emissions.

By analysing driving patterns, fleet managers can implement programs that reward drivers for adopting more fuel-efficient habits, ultimately promoting a culture of sustainability within the organisation.

Enhancing driver behaviour for sustainable transport

Telematics platforms provide fleet managers with the tools necessary to monitor driver behaviour closely.

Reducing car speeding, aggressive acceleration & hard braking

By assessing driving actions such as speeding, aggressive acceleration, and harsh braking, fleet managers can identify areas for improvement.

Utilising this data, companies can develop personalised training programs aimed at enhancing driver performance. This proactive approach not only leads to safer driving practices but also contributes to a reduction in fuel consumption and CO2 emissions, reinforcing the fleet’s commitment to environmental sustainability.

Promoting effective fleet servicing

Regular fleet maintenance is essential for ensuring that vehicles operate efficiently and remain environmentally friendly throughout their operational lifespan.

Telemetry systems

Telemetry systems facilitate predictive maintenance by analysing vehicle performance data and anticipating maintenance needs before they become critical. This proactive strategy helps keep vehicles running at optimal efficiency, extending their lifespan and minimising environmental impact.

By ensuring that all vehicles are maintained properly, organisations can further reduce their carbon footprint and contribute positively to environmental goals.

 

Facilitating the transition to sustainable fuels

Transitioning to alternative fuels is a complex and often challenging endeavour that requires meticulous planning and execution. Fleet telematics can provide critical insights that assist in developing effective energy transition strategies tailored to an organisation’s unique operational dynamics.

By analysing usage patterns across various vehicles in the fleet, businesses can determine which vehicles are best suited for transitioning to alternative energy sources, identify the most appropriate types of fuel for their operations, and understand the necessary infrastructure changes required for a successful transition.

Boosting business reputation and marketability with sustainable transportation

Adopting sustainable fleet management practices through telematics can significantly enhance a company’s market reputation.

As consumers increasingly prioritise sustainability in their purchasing decisions, organisations that commit to eco-friendly practices stand out in the marketplace.

This enhanced reputation can attract new clients and top talent, further solidifying the company’s position as a leader in sustainable business practices.

Ensuring scalability and future preparedness with a sustainable car

As businesses grow and evolve, their sustainable fleet management practices must adapt accordingly. Fleet telematics provides the necessary insights and flexibility to scale operations sustainably.

By leveraging data-driven insights, organisations can prepare for current challenges and future regulatory requirements, ensuring long-term success and relevance in an ever-changing market.

The ability to integrate new technologies, develop improved workflows, and foster innovation positions businesses for continued growth while maintaining a commitment to sustainability.

 

Sustainable transport telematics with Fuel Card Services

Fleet telematics represents a powerful convergence of technology and sustainability, underscoring its vital role in the future of sustainable fleet management. The environmental and economic benefits it offers are integral to fostering responsible business practices.

At Fuel Card Services, we are not just observers in this movement; we are leading the charge towards a sustainable future through sustainable transport telematics.

Discover first-hand how the right technology can propel your fleet toward a sustainable, profitable, and environmentally responsible future. For further information or to tailor a custom solution, please reach out to us today.

Black box insurance, a type of telematics insurance, is an innovative type of fleet insurance that uses a small device installed in each vehicle to monitor and record key driving metrics. 

This device, often referred to as a “black box,” captures detailed data about how, when, and where vehicles in your fleet are driven. The collected information is analysed by the insurer to assess driving behaviour, which can influence renewal premiums and help with fleet management tasks such as Accident Alerts and Theft Recovery.

This type of insurance allows fleet managers to track driver performance and vehicle use in real time, encouraging safer and more efficient driving while offering the potential for cost savings. By tailoring insurance premiums based on actual driving data rather than general fleet statistics, black box insurance offers a more personalised, data-driven approach to managing fleet risks.

What is a black box?

When a fleet manager opts for black box insurance, the insurer arranges for the installation of a telematics device in each fleet vehicle. This black box is fitted discreetly and includes a SIM card that enables real-time transmission of driving data to the insurer’s database. The device operates much like a mobile phone, using GPS and motion sensors to continuously gather data as the vehicle is driven.

This data can include metrics such as speed, location, time of day, driving conditions, and driver behaviour such as harsh braking, acceleration, and idling time. Fleet managers can then access this information through an online portal, giving them a comprehensive view of their drivers’ habits and vehicle performance.

The benefits of this system extend beyond simply lowering insurance costs. The data collected can be used to identify areas for improvement in driver behaviour, reduce fuel consumption, prevent wear and tear on vehicles, and even ensure that vehicles are not being misused or driven recklessly.

What does a black box look like in a fleet vehicle? 

A black box is a small, discreet device typically about the size of a smartphone. It is usually black or dark-coloured and made of durable plastic. 

Where is a black box fitted?

Installed out of sight, often under the dashboard or near the engine, it contains sensors, GPS technology, and accelerometers that monitor and record driving behaviours such as speed, braking, and location. 

How long do you have a black box for?

 For businesses using black boxes in fleet vehicles, the device is typically kept in place for as long as the vehicle is in operation within the fleet, as it helps with monitoring driver performance and vehicle usage.

How much is a black box?

Costs for installation and ongoing services can vary based on fleet size and specific requirements. 

For detailed pricing and installation options, it’s best to consult directly with Fuel Card Services for a free telematics quote. 

 

What does a black box do? Black box components

The black box installed in fleet vehicles includes several crucial elements that work together to provide a detailed overview of driving behaviour:

Black box GPS system

The Global Positioning System tracks the vehicle’s location and logs information such as the time of day, the type of roads being driven on, and how long the vehicle has been in use. This data is essential for understanding driving patterns, especially for long-haul or delivery fleets.

Motion car sensor (accelerometer)

This sensor monitors sudden movements or impacts, such as harsh braking, aggressive acceleration, or collisions. It provides critical data on driving behaviour and accident analysis, helping to improve safety and reduce the risk of accidents.

SIM Card

The SIM card transmits the data collected by the black box to the insurance company’s servers, allowing fleet managers and insurers to access real-time or historical data for analysis. It ensures that the data is updated continuously without manual intervention.

Telematics software

The software analyses the data collected by the black box, converting it into actionable insights that can be used for fleet management. It calculates driving scores, tracks vehicle activity, and flags any unsafe driving behaviours or irregularities.

 

What data does the black box record?

The black box collects a broad range of data points that are critical for assessing driving behaviour and optimising fleet performance. These include:

Time of day

Records the exact times when each vehicle is in use, helping to identify when vehicles are being driven during potentially high-risk times, such as late at night or during rush hours.

Black box tracking speed

Monitors the speed at which the vehicle is driven, comparing it to speed limits on different road types. Speeding violations can be flagged for further action.

Acceleration and braking with a black box

Tracks how smoothly or aggressively the driver accelerates and brakes. Harsh acceleration and braking can indicate unsafe driving habits, increasing wear on the vehicle and reducing fuel efficiency.

Long journey breaks with black box insurance

Detects whether drivers take adequate breaks during long trips, which is important for both driver safety and regulatory compliance in certain industries (e.g., trucking and logistics).

Motorway and total mileage with a black box

Logs how many miles each vehicle travels overall and specifically on motorways, helping fleet managers track vehicle usage and plan for maintenance.

Number of black box journeys

Keeps track of how often vehicles are used, which can help identify overuse or underuse of specific vehicles in the fleet.

 

Benefits of black box insurance for fleet businesses

Black box insurance offers several critical benefits to fleet operators, enabling them to optimise their operations, improve safety, and reduce costs. Below are some of the key advantages:

How much does a black box reduce insurance?

Black box insurance helps fleet managers save money in multiple ways. Firstly, by monitoring actual driving behaviour, insurers can offer more personalised renewal quotes, rewarding safer drivers with lower premiums. Instead of basing costs on the general risk profile of a fleet, the insurance premium is tailored to the real-world performance of each driver.

Additionally, safe driving behaviours, such as avoiding harsh braking and maintaining a steady speed, lead to less fuel consumption and reduced wear and tear on vehicles. This further reduces operational costs and extends the lifespan of fleet vehicles.

Enhanced safety with a black box

The black box collects detailed data about driving habits, enabling fleet managers to identify unsafe behaviours such as speeding, tailgating, or sharp cornering. This information can be used to implement driver training programs or other interventions to improve safety across the fleet.

In the event of an accident, the black box sends an alert to the insurer, who may contact the driver or emergency services depending on the severity of the incident. This rapid response system improves driver safety and can even be life-saving in serious accidents.

Theft recovery with a black box

Black box insurance provides an additional layer of security by acting as a tracking device. If a vehicle is stolen, the GPS functionality of the black box allows insurers and fleet managers to track its location in real time. This feature significantly increases the chances of recovering stolen vehicles quickly, minimising downtime and losses.

Efficient claims management with black box insurance

In the event of an accident, the data collected by the black box can be invaluable for processing claims. It provides precise details about what occurred before, during, and after the accident, including the speed of the vehicle, the force of any impact, and whether the driver was adhering to traffic laws. This data helps insurers accurately assess claims, reducing the chances of disputes and ensuring quicker payouts.

Black box compliance 

For industries that have strict regulations around driving hours and rest breaks, such as logistics and trucking, black box insurance helps fleet operators ensure compliance. The data collected on driving hours and breaks makes it easier to adhere to legal requirements, reducing the risk of fines or penalties.

 

How to access black box data

Fleet managers can view a summary of the data collected by the black box through a dedicated online portal. This portal provides detailed insights into driving metrics and overall vehicle performance, including:

• Speed and acceleration patterns
• Number of miles driven
• Driving scores based on safe driving criteria
• Time of day usage
• Breaks taken during long journeys

This data empowers fleet managers to make informed decisions about driver performance, vehicle maintenance, and overall fleet operations.

 

Black box installation and performance

The black box is installed by a qualified engineer at the fleet’s operating location, such as a depot or place of business. The installation is quick and does not interfere with the vehicle’s performance or any electrical components. Fleet managers are typically required to have the black box fitted within a specified period after purchasing the insurance policy, though the vehicles are insured immediately upon policy activation.

Where can I buy a black box for my car or fleet business?

Getting black box insurance for your fleet is a simple process. You can obtain an instant quote online or through your insurance provider. Once the black box is installed in each vehicle, you can begin benefiting from safer driving, optimised fuel use, theft protection, and more personalised insurance premiums.

By investing in black box insurance, fleet businesses can improve safety standards, reduce costs, and ensure they are making data-driven decisions for their fleet operations.

You can also get in touch with our telematics team at Fuel Card Services to find out if a telematics and fleet management solution could be right for your business.

Fleet management solutions come in all shapes and sizes but one of the most fundamental elements of a functioning fleet management suite is the ability to identify drivers. For schedule changes, accidents, incidents or complaints, it pays to identify drivers quickly. This is where driver ID comes into play.

In this blog, we will examine driver ID, including driver ID software, and why this fundamental element of fleet management and telematics is so important for the effective and accurate monitoring and analysis of driver data.

What Is a Fleet Car ID Software?

Driver identification is a system that helps fleet managers identify which driver is operating a specific vehicle at any given time. This is achieved through various methods like key fobs, RFID cards, or in-vehicle keypads.

How does fleet driver identification work?

1. Every driver uses his or her personal RFID card.
2. A car is equipped with an in-car card reader with a GPS tracking unit installed on the dashboard to identify the current driver of the car.
3. After switching on the vehicle, the driver must scan the RFID card. If they do not, a loud buzzing sound is activated.
4. At the beginning of the trip, the driver indicates the type of the trip: business, private, or commute.
5. From there, driving behaviour and working hours start to get tracked and monitored automatically.
6. Moreover, the driver also receives feedback about their driving habits there and then in real-time.
7. You can monitor all activities live from your office, including scheduled reports and dashboards.

Why is it important to identify every driver in your fleet before they drive?

Linking each driver to a specific vehicle will help the fleet manager interpret data correctly and ascribe responsibility to the right individuals.

In addition, safety for the fleet improves because only authorised drivers can scan into and operate the vehicles.

Benefits of Driver ID Software

Implementing a form of driver ID software is essential for fleet managers looking to further streamline their fleet operations, and the benefits speak for themselves.

Increased fleet driver accountability

Driver ID links drivers directly to vehicles, their usage, and the behaviour exhibited during that time. Harsh braking, time spent idling, speeding and other driving habits can be tracked by individual drivers regardless of the vehicle they are driving, increasing accountability for conduct behind the wheel.

ID fobs, cards and keypads can also help remove the risk of unauthorised vehicle usage and theft which we discuss in our 2024 fleet survey, utilising ignition immobilisation.

Accurate fleet data and reporting

Tied closely with accountability, implementing driver ID increases the accuracy of data and reporting. Offering more detailed avenues with which to organise and analyse fleet data, driver ID helps elevate reporting, giving you better opportunities to streamline fleet operations.

Minimised fleet administration

Organising driver data without driver ID can be time-consuming and clunky. Utilising intelligent driver ID software can help you compile information easily by automating mileage tracking, working time and other important records.

Increased fleet efficiency

Implementing driver ID software increases the efficiency of your fleet operations by removing outdated steps associated with older driver tracking methods. By eliminating physical paper trails and automating the driver identification process you can save time and money for your fleet.

Driver ID-Integrated Telematics

Driver ID is a core element of a functional telematics system. Streamlining driver tracking and helping to reduce reliance on the paper trail, a driver ID system integrated with your telematics software can quickly save you time and help to elevate your fleet management.

Tele-Gence from Fuel Card Service is a versatile telematics system that is adaptable to your fleet needs. With add-ons including driver ID, dash cams, vehicle and asset trackers and privacy buttons, you can build a fleet telematics system that works for your business and fleet usage.

Driver Behaviour Scores with Driver ID

Utilising driver ID and tracking, Tele-Gence telematics software gives drivers a score out of 100 for key driving behaviours:

• Speeding
• Harsh Cornering
• Harsh Braking
• Harsh Acceleration

This information can help you find areas requiring improvement, stand-out drivers and those who pose risks on the road, giving you the ability to place funding, fleet driver training and fleet driver development in the right places.

Car ID solutions from Fuel Card Services

Telematics systems aren’t the only way that you can streamline your fleet operations. The right suite of fleet software and tools can help you to further reduce time and money spent on administration, cut down fuel usage and streamline your payments.

At Fuel Card Services we have a vast range of fleet solutions to put to work. From fuel cards and charge cards that offer great savings and fuel station access whatever shape or size your fleet is, to MyDriveSafe which improves your fleet safety by making vehicle checks quicker and easier to manage.

If you are looking to implement a fleet telematics system that utilises leading technology including driver ID, get in touch with our experts today.