Streamlined Solutions: Apps for Fleets

Written by: Marion Hanson, Last updated:28th June 2024

Mobile devices are now at the center of our business and personal worlds. Removing the need for paper trails and heavy desk-chained equipment, mobile devices have been pivotal in streamlining operations, and the suite of apps available for fleets continues to expand.

Adding fleet app solutions to your toolbox is a great way to increase the scope and flexibility of your fleet management. At Fuel Card Services, we are experts in fleet management solutions and have a host of fleet apps that are the perfect addition to any management tool suite.

1. MileageCount

MileageCount is a one-stop app for mileage tracking and reporting. The features include:

Mileage Tracking

MileageCount offers flexibility in how your fleet tracks business miles. You can use the smartphone app (Android and iOS) for manual recording, or leverage telematics with our Tele-Gence system for automatic mileage capture. The app also allows drivers to easily separate business and personal trips using a “Privacy Button” feature.

Mileage Reporting

Once trips are recorded, drivers can upload the data to the MileageCount platform for review. They can verify if the business/personal mileage separation is accurate before submission.

After upload, managers can access the MileageCount online portal to review and approve mileage claims. The system can generate reports for easy record-keeping and potential submissions to payroll, managers, or accountants.

Benefits of MileageCount

  1. Saves Time: MileageCount automates much of the mileage tracking and reporting process, saving time for both drivers and managers.
  2. Reduces Errors: Automatic data capture with our iBeacon or through Tele-Gence and clear separation of business/personal miles minimises the risk of errors in mileage claims.
  3. Improves Compliance: Accurate mileage records ensure compliance with HMRC regulations.


2. Drivers Club Fuel Locator

The Drivers Club app uses GPS to pinpoint your current location and displays nearby petrol stations within the Fuel Card Services network.

You can filter your search results based on various criteria, such as:

  • Fuel Card Acceptance: Ensure the station accepts your specific Fuel Card Services fuel card.
  • Opening Hours: Narrow down options to stations open at your desired time, including 24-hour stations.
  • HGV Suitability: If you drive a large HGV (Heavy Goods Vehicle), you can find stations specifically equipped to facilitate larger vehicles.

Benefits of Drivers Club

  1. Saves Time and Money: Quickly locating fuel stations, especially those accepting your fuel card, reduces wasted time and detours, potentially saving on fuel costs.
  2. Convenience: The app provides a user-friendly interface for finding fuel stations on the go, eliminating the need to search manually.
  3. Trip Planning Efficiency: Plan your journey with refuelling stops in mind, ensuring a smoother driving experience.


3. MyDriveSafe

Streamlining vehicle safety checks, MyDriveSafe boasts a comprehensive library of vehicle check templates that comply with various industry standards. These cover a wide range of vehicles, ensuring you have the right checklist for each one. You can further customise the checklists or create entirely new ones specific to your fleet’s needs.

Drivers can add photos and notes to document any problems or observations during the vehicle check, ensuring comprehensive documentation on file and keeping the business’ and drivers’ backs covered.

Streamlined Data Management

All hosted on a convenient app, drivers can conduct and record vehicle checks using the MyDriveSafe app on their smartphones. All completed vehicle checks are then automatically uploaded to the cloud-based MyDriveSafe platform, meaning data is stored safely and securely, where it can be accessed efficiently when required.

Managers have access to a user-friendly dashboard where they can view and monitor all vehicle check data in one central location.

Benefits of MyDriveSafe

  1. Improved Safety: Regular and thorough vehicle checks help identify potential problems before they lead to breakdowns or accidents, promoting overall fleet safety.
  2. Enhanced Compliance: MyDriveSafe helps businesses comply with legal requirements for maintaining safe vehicles, particularly for commercial fleets in the UK.
  3. Efficiency and Time Saving: The app streamlines the vehicle check process, saving time for both drivers and managers.
  4. Data-Driven Insights: Consolidated data from vehicle checks allows managers to identify recurring issues and take preventive maintenance measures.


Fleet Solutions from Fuel Card Services

Streamlining fleet management is one of the easiest ways businesses can improve cashflow and optimise both time and expenditure.

If you are interested in any of the fleet apps covered here or want to learn more about our range of fuel cards and charge cards, get in touch with our team of experts today.